Reduce operating costs, streamline workflow, increase profits

We’re excited to see our customers coming on board with Digital Rent Roll, a service allowing real estate offices to transition into a new digital world. Enjoy the convenience and ease of a digital platform helping to streamline essential customer transactions through the period of a tenancy agreement. Digital Rent Roll enables customers to transact with you anywhere at any time, on any device increasing customer satisfaction.

Digital Rent Roll replaces old outdated paper-based documents and rental applications in property management by utilising document capture and workflow technology to automate the life cycle of a document, its approval and archival processes. The time it takes to create and finalise digital documents can be accounted for, acted upon and have an accurate financial value attributed to them.

The system optimises roles and responsibilities suppressing the reliance on paper as it integrates with your current industry CRM’s such as PropertyMe, Property Tree, Rex or similar.

Digital Rent Roll also facilitates the sharing of documents with respective organisation’s personnel & tenants and enables management to measure quality and productivity of every single document created.

Do you keep your documentation up to date and track the true associated cost?

So many companies start out with lofty goals for creating the “ultimate” documentation system.They spend weeks and months creating the perfect solution. Everything is complete

.
…and then something changes
…and they need an update
…and they don’t have time
…and the documentation is quickly out of date
…and nobody knows the true cost to the business they just keep paying the wages.

Once the documentation is out of date it is unworkable and makes you look unprofessional.

Benefits of Digital Rent Roll

The property managers module was built by property managers.

All communication between the following is automated:

  • The tenant
  • The landlord
  • The tradesman
  • The insurance company
  • Government offices, bond lodgements and disputes

Property managers:

  • Cut email traffic
  • Cut phone calls
  • Cut follow up activity

Additionally:

  • We calculate water rates and raise invoices automatically.
  • One simple dashboard to track your property portfolio.
  • Improved customer experience.
  • Reduce your operating costs.
  • Streamline workflow.
  • Transparency across your business.
  • Transparency across productivity in all roles and Responsibilities.
paper-overload-blurb

Key Functionalities of Digital Rent Roll:

Digital Rent Roll replaces every word document, templates and agreements frequently used in your business with a digital version. Automated workflow is built-in behind the scenes removing manual email follow-ups, phone calls and all data entry into your CRM and DMS.

  • Automated capture and scanning of received documents via post and email
  • Automated distribution of data
  • Automated data entry, no human error
  • Automated archiving
  • Document management
  • Security
  • Audit trails

The creation of a document starts here

graphic

Not only do staff touch a single document countless amounts of time but they make mistakes and delays for a document to be completed.

We automate this entire process, send reminders and report on the progress of every document.

Reduce costs, streamline workflow, increase profits.

Time is a currency why pay for repetitive tasks?

Performing repetitive tasks typically produces boredom, which can result in errors and mistakes. To alter the routine Digital Rent Roll will get the job done more efficiently.

Digital Rent Roll removes all repetitive tasks from managing property and tenants providing staff with a dashboard to monitor the creation, progress and completion of documents included in their roles and responsibilities.

Use technology to your advantage and automate tasks using techniques provided by software Digital Rent Roll.

Will it help staff work more efficiently?

The time staff spend writing and managing the lifecycle of documentation has a value attached to it. It may be anywhere from a few dollars to several hundred dollars. If their time is valuable then you want to make sure that they have tools to work as efficiently as possible.

Automated documentation cuts down on

  • Phone calls
  • Emails
  • Printing
  • Data entry

 

These all cost a business money.

It’s a costly exercise to keep visiting the same document over and over for data entry, chasing approvals, reminders and filing.

Direct link to Government organisations in every state such as Residential Tenancy Authority of QLD and NCAT in NSW

Digital Rent Roll has embedded the Residential Tenancy Authority forms into our platform. Now a tenant or property manager can manage all documents from one location.

Everyone creates the digital document from one location and has access to a private login where they can watch the progress of their workflow. Available for property managers, tenants or anyone responsible for the creation of the document.

Targets, Forecasts, Projections

Every business must run off targets, forecasts and projections to run efficiently for both revenue and performance and efficiencies.

Digital Rent Roll can monitor, calculate and report real time 24/7.

Frequently Asked Questions

Q: Is Digital Rent Roll easy to use?

A: Yes it’s very user friendly and designed to do all the repetitive work for you. Full training and support is also available.

Q: Can I still create manual documents using Digital Rent Roll?

A: Yes, if a document is filled out manually all you need to do is scan it and Digital Rent Roll will identify where it is supposed to go,enter the data and file a copy automatically.

Q: Does Digital Rent Roll enter data from documents such as tenancy agreements into our CRM’s such as PropertyMe and Property Tree.


A: Yes it will enter new data, update old data and attach all documents to the tenant or property record automatically

Q: Can I use Digital Rent Role on my iPad and phone?


A: Yes it can be used on all devices anywhere, anytime

Q: Does Digital Rent Roll report on all documents I create and the progress of each?


A: Yes it will report on every document, its progress and send reminders to people who haven’t completed their task in the document. This will save you many emails and phone calls

Q: Do I have to fill in new documents from scratch if it`s a current tenant or property?


A: No, Digital Rent Roll will pre populate as much information as you already have such as name, address and contact information then data entry all new data automatically.

Our industry is changing.
Evolve with it,
or risk getting left behind.

Contract Management with Digital Rent Roll

Reduce organisational risk through digital contract management.

Digital Rent Roll delivers contract creation and workflow applications that improve the operation of any organisation by connecting users with the correct information they need, when they need it.

With Digital Rent Roll, customers can deploy automated contract creation and life-cycle management processes and centrally manage contracts to improve compliance, collaboration and access to information. Digital Rent Roll applications can be deployed locally or as a cloud-based service and have been implemented by organisations of all sizes around the world.

Digital Rent Roll’s integration with DocuSign ensures that Digital Rent Roll customers are able to automate their contract processes using the world’s leading digital signatory service.

Benefits

Unlike legacy products, Digital Rent Roll’s simplified, flexible approach to usability, configurability and licensing delivers fast, game-changing results:

  • Easy-to-use configuration tools give you greater control over your contract creation and ongoing life-cycle processes.
  • Internal template capability to allow for efficient and controlled creation of new contract documents that conform to organisational requirements.
  • Device-agnostic mobile solutions seamlessly support BYOD policies and remote users at no additional cost.
  • Analytics tools provide meaningful, timely and actionable insights into all workflow processes to harness the full value of the data to make better business decisions.
  • Contemporary interface design makes it easy to adapt to automation technology and customise your interface, making it easier to complete work.
  • Strong integration capabilities allow you to build end-to-end automation solutions that maximise productivity by eliminating “data silos”.
  • Built in User Portals can be used to access forms and stored content via a web browser.
  • Analytics tools provide meaningful, timely and actionable insights into all workflow processes to harness the full value of the data to make better business decisions.
  • Contemporary interface design makes it easy to adapt to automation technology and customise your interface, making it easier to complete work.
  • Strong integration capabilities allow you to build end-to-end automation solutions that maximise productivity by eliminating “data silos”.
  • Built in User Portals can be used to access forms and stored content via a web browser.

NSW  02 9133 8371      QLD   07 3607 3722      VIC   03 9133 8905